You’re ready to take the leap and purchase a new video conference system for your organization. But where do you even begin? You certainly aren’t starved for choice, which makes the selection process even more challenging as there are so many platforms to choose from and so little time to vet them all. Thankfully, there’s one question that can jump-start your search and point you in the right direction. Which selling points set the best video conferencing software apart from the rest? First and foremost, you need a tool that lives up to team expectations. Here are 9 crucial features your new video conference app must deliver to warrant the investment.
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Video Conferencing Software Selection: Tips To Find The Perfect Solution For Global Teams
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Get the eBookHD is a must to enhance immersion and boost employee engagement. They expect to see clear, crisp images, not pixelated blurs that are supposed to be their coworkers or online instructors. That said, slow internet connections can compromise the picture quality. So, provide some pre-event instructions to ensure that everyone gets the best viewing experience, for example, mention the minimum tech requirements such as supported devices and ideal bandwidth.
The screen sharing feature allows participants to cast whatever is on their screen in real-time, which is ideal for task walk-throughs and team troubleshooting. They can also reference documents to get peer input. For instance, your L&D graphic designer shares their work-in-progress and asks for revision notes. You can also use this during live events to teach employees how to access online training resources or master new tool features.
Maybe an employee can't make it to the meeting, or you want to expand your online training library quickly and cost-effectively. This video conference app feature gives you the opportunity to record your event and send users the link. You can also edit the footage and upload it to your repository in the form of a webinar. Another option is to break it into bite-size modules for JIT support. Just make sure the new software is compatible with your rapid authoring tools. That way, you can add transitions and visuals before you upload it to your library.
Many modern video conferencing systems allow you to incorporate your own branding elements such as your logo and color scheme. As such, you can develop webinars and workshops that align with your image. But it also makes your meetings with clients and external partners more professional. Ask vendors about white labeling and customization options beforehand. Better still, include this feature in your RFP.
VoIP lets participants switch between audio calls and video conferencing without any lag time. The sessions are hosted online, which also improves accessibility. For example, employees log in to the platform using their mobile device. Halfway through the voice chat, they need to share their screen. So, they enable the webcam and give peers a brief presentation. Other participants can choose whether to switch on video or stick with audio based on their personal preferences.
Whether they need to share resource links or communicate with peers (minus mics), live chat features are a must-have. This is also ideal for large group meetings because everyone can provide input without chaos ensuing, for example, everyone trying to speak at once and drowning each other out. In some cases, the instructor or presenter might also mute everyone else’s microphone so that they can focus on the subject matter, and live chats give them the chance to actively participate.
Staffers shouldn’t have to spend hours acclimating to the new video conferencing software. In fact, your new system must be user-friendly and intuitive, which includes clear labels/buttons and a streamlined UI. For instance, they can quickly switch between audio and video, or turn off their mics in the middle of a meeting. First and foremost, the software should be accessible on any browser or mobile device.
Breakout rooms allow users to host individual sessions away from the online crowd. As an example, break off into peer coaching groups after the live event, or work on group activities during an online training workshop. Another perk is personalization. Employees are able to discuss important issues and focus on individual gaps in a more private space, instead of trying to broach sensitive topics during the main event where 150 people are listening in.
Vendor support has two levels. There’s the direct support they provide for customers such as phone, email, and live chat. Then there are online training resources that help you troubleshoot issues on your own, like tutorials and video demos they feature in their online knowledge base. Some companies even have user communities where you can ask questions and search the archive. Every top-notch video conference app should have support services that align with your needs. For instance, you’re looking for a tool with phone support during business hours, so that you can get immediate assistance and added peace of mind as the vendors are always there to offer insights and tech expertise.
All these video conference system features maximize functionality and ROI, but you should also consult with your team to expand the list. This also helps you identify the right level of support based on their skills and experience. Then you can use the online directory to choose the best video conferencing software for your budget. Every listing features a detailed list of platform features and support services, so you don’t have to look far to vet vendors and see which system delivers top value for money.
How do you choose a video conferencing system that fuels team collaboration? Our eBook Video Conferencing Software Selection: Tips To Find The Perfect Solution For Global Teams covers every step of the buying process.
In this contemporary era,remote conferences have become an integral part of the business communication and workflow,and it is imperative to have a great video conference room for this purpose. Remote conferences help the companies to hold virtual meetings as an affordable solution for achieving a plethora of objectives. Apart from a decent conference room,it is also essential to have the proper conference equipment.In the following paragraphs,we have mentioned the 5 must-have conference room equipment on the market.
ezTalks Meet S is the affordable all-in-one meeting room equipment for huddle rooms. It is integrated with software & built-in HD camera and high-quality microphone speaker with a quick conference room equipment setup process.It can meet your audio,video,screen sharing and even other requirements at the same time with only one equipment.Features:1. Fantastic connection
2. Remarkable all-in-one design with integrated audio as well as ultra-clear video
3. Multiple screen or file sharing
4. Seamless collaboration functionality including annotate,whiteboard,and live chat
5. Innovative meeting control which includes mute,make presenter,recording,and so forth
6. Quick set-up processwith no need to rely on techniciansPricing:This astounding conference room equipment only costs $899 for permanent use of Meet S including the hardware as well as the software. This will transform your normal meeting room into a perfect meeting room.Application:ezTalks Meet S happens to be a comprehensive gadget which has been integrated properly with a microphone,speaker,conference room camera and also video conferencing software. It does not take much time to commence a meeting with this remarkable solution,and the product features some powerful control options including like group video chat,mute,interactive whiteboard,screen sharing,file sharing,and so on. On top of this,the product comes with an innovative all-in-one cloud-based hardware and software.Now,ezTalks constantly launches more and more conference room solutions for any size of the business,including Meet Mini (focus rooms),Meet Pro (small rooms) and Meet X (medium to large rooms).
2. ezTalks T-Voice 100
ezTalks T-Voice 100 is a smart conference speakerphone which comes to deliver the outstanding audio experience.
Features:
1. Simple to setup
2. Captures voice from 360 degrees with a remarkable 5 pickup range
3. Crystal clear audio experience
4. Act as the controller in ezTalks Room solution
Pricing:
ezTalks T-Voice 100fixes a price at $699,offering an outstanding meeting experience. ezTalksMeet S with T-Voice 100,cloud-based package and excellent service support,only costs $1399,which is suitable for medium and large conference rooms.
Application:
The simple installation procedure helps to save our time given that there is no need to go through any instruction for the installation. It is possible for the users to easily share,present as well as send from their preferred gadgets including desktops,mobiles,and tablets with the help of the application which can be downloaded on this device anytime.
3. Highfive Meeting Hardware
Features:
Screen sharing
1. Simple installation
2. Background audio canceling
3. Unlimited conferences
4. Wireless TV projection
Pricing:
The product offers as many as 3 pricing plans to choose from. These happen to be Essential ($ 99 per month) and Professional ($ 199 per month). All these subscriptions have to be paid annually.
Application:
There is no requirement for installing any special equipment. Highfive happens to be a fantastic all-in-one device which will help to eliminate the need for any additional headset or microphone. The image and sound quality also deserve special mention. Another important highlight of this product is the innovative screen sharing which comes with the software package itself.
4. Hello Video Communication Device
Features:
1. Includes an innovative 4K conference room camera sensor along with multiple microphones which help to transform your TV into video and audio communication gadget
2. The device is compatible with Skype,WebEx,Google Hangouts,BlueJeans,Amazon Chime,Facebook Messenger,GoToMeeting,and so on
3. The integrated Miracast,AirPlay,and Wireless Display apps enable genuine cross-platform wireless sharing
Pricing:
The Hello device is available at a price of $449 and you can use it in your small & medium conference rooms.
Application:
This conference room equipment happens to be arguably the most powerful all-in-one collaboration software on the planet which aids in 4K and HD conferencing along with wireless sharing,video as well as audio calls,live broadcasting,and so forth.
5. Lifesize Icon 450
Features:
1. Smart-framing Sensor
2. Fantastic HD display
3. Seamless Call Escalation
4. HD conference room camera
Pricing:
The price of this product happens to be approximately $5,000.
Application:
The Icon 450 is not going to disappoint you in case you are searching for some simple way to install integrated conference room systems across your video conference room. The innovative LifesizePhoneHD,as well as the Lifesizecloud-based service,will offer you a portable touchscreen control along with remarkable audio quality. It is undoubtedly one of the best video conferencing camera at present.
Conclusion:
ezTalks Meet S,as well as ezTalks T-Voice 100,are definitely two of the most innovative as well as affordable video conferencing solutions which can be adopted by any business at present. Their breathtaking all-in-one design along with fantastic audio and video quality has fascinated lots of businessmen over the years. One can always expect to enjoy enhanced collaboration,better communication,as well as greater affordability with these video conferencing equipment. Consequently,do not hesitate and purchase these cutting-edge conference room equipment which will help you to enhance your business workflow and communication to a great extent.